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Tucson International Airport Tucson Airport Authority Ryan Airfield

Property Administrator

Distinguishing Characteristics:

Under minimal supervision and administrative direction is responsible for managing airport properties and leasing activities for properties owned and/or operated by TAA, such as Tucson International Airport and Ryan Airfield. 

Essential Functions: 

The following functions and all other functions not included in this job description are to be performed in the best interests and for the greater good of TAA.

  • Manage the leased properties and premises at both TIA and Ryan Airfield to include acting as the primary point of contact for all tenants and to manage and enforce the contractual obligations of all parties to various real estate contracts.
  • Coordinate with TAA economic development staff in negotiations and leasing activities for vacant properties.
  • Negotiate and interpret commercial real estate lease agreements, contract renewals, and various property rights or other rights of use, including determination of best negotiating positions. Recommend negotiating positions and manage review of lease proposals and leases.
  • Manage the collection and analysis of fair market rental data in order to maximize revenue and be knowledgeable about date sensitive lease information to fulfill lease management compliance.
  • Provide reports and interpret the results of operations to all levels of management, including the formulation of policies, the preparation of operating data, the coordination of systems and procedures, and special reports as required.
  • Participate in the writing of airport requests for proposals or qualifications, concession agreements and leases in coordination with TAA attorneys and other appropriate staff.
  • Develop and implement goals, objectives, and plans to retain, grow, or attract new tenants to both TIA and Ryan Airfield.
  • Develop and maintain positive relationships with each tenant. Interact with local and corporate level tenants to present proposals regarding customer and tenant issues, as well as lease negotiations.
  • Coordinate appraisals of property and land as needed.
  • Coordinate with operations on lease compliance issues at both TIA and Ryan Airfield.
  • Continually develop knowledge of business practices in the aviation and real estate industry by participating in conferences, meetings and other educational activities.
  • Act as primary contact for airport tenant property management issues, and other applicable administrative policies and procedures.
  • Act within the scope of authority and ensure that TAA’s management objectives, principles, policies, programs, and guidelines are consistently observed.
  • Compare performance with industry peers, operating goals, objectives and plans and present results to TAA management and/or policy makers as requested.
  • Develop and manage a detailed and realistic operational budget within TAA’s fiscal limitations and be diligent in carrying out fiduciary responsibilities.
  • Assist Director of Properties with management of all other department activities as necessary.
  • Prepare lease or agreement recommendations for management, councils or Board of Directors as required.
  • Research information and organize data in a meaningful manner.

The above listed functions are not necessarily all the essential functions.  Job duties and functions may be expanded or reduced by management based on future changing needs and job requirements.

Position Requirements: 

A Bachelor’s degree in Public Administration, Business Administration or other related fields; two years commercial real estate experience; or an equivalent combination of five years appropriate experience and education in commercial real estate property management.  Airport experience is preferred but not required.  Real Estate license required.

Required Knowledge, Skills, and Abilities:

Knowledge of:

  • Principles of business management and administration, with the ability to plan and implement comprehensive research studies to interpret data and analyze results; ability to recognize, define and solve complex problems; ability to negotiate complex agreements or negotiations; and the ability to prepare clear, concise oral and written reports and presentations.
  • A variety of practices and procedures and TAA airport geographical departments and land areas.

Skill to:

  • Work in PC Operating Systems, Microsoft office software, Outlook Express, and other software products as required.
  • Demonstrate excellent organizational, oral, written communication, proofreading and independent critical thinking.
  • Research information and organize data in meaningful form, make sound judgments, draw accurate conclusions, and make appropriate recommendations.
  • Self-motivate and take initiative to complete quality work that furthers the mission and goals of the department and TAA.

Ability to:

Environmental Requirements

  • Noise level typical of a standard administrative office setting.
  • Clean, temperature controlled facilities.
  • Semi-enclosed work spaces.

Mental Requirements

  • Prepare and conduct public presentations.
  • Perform tasks with a high degree of accuracy, attention to detail, with mature judgment, in fast moving work surroundings, with deadlines and multiple projects.
  • Initiate and organize responsibilities without observant supervision, and to take independent action relative to work problems requiring immediate solutions.

Physical Requirements

  • Move freely from primary work area to tenant locations as necessary.
  • Communicate via telephone with sufficient clarity to be understood by others.
  • Read, write, and speak the English language in an articulate, fluent manner.

General

  • Use office machines (i.e., fax, calculators, copy machines, mail machines, and other office machines, and hand tools) as required.
  • Establish and maintain effective professional working relationships with departmental personnel, all TAA employees, tenants, Board and Authority members, outside agency representatives, and the general public.
  • Understand that dissemination of information outside of job requirements is based on “need-to-know” and must maintain discreet and professional sense of confidentiality due to sensitive nature of job functions.
  • Be sensitive and aware of actions and reactions of employees, tenants, and outside agencies, the general public, and inform supervisor of appropriate concerns as necessary.
  • Engage in self-improvement activities, and training as directed.
  • Perform cross training within work environment.
  • Continually learn and apply the latest up-to-date technical knowledge and skills in functional area of responsibility. Strives to become an expert in field by taking initiative for on-the-job learning experiences, as well as seeking out formal education and coursework for continuous growth and development.
  • Understand own strengths and weaknesses, to seek input from supervisor and peers about how to improve, and to focus on continuous self-improvement activities.

Licenses; Certificates; Special Requirements:

  • Must have a valid Arizona driver’s license.
  • Must have a current State of Arizona Real Estate Sales License.
  • Must obtain and maintain access to the Security Identification Display Area (SIDA).
  • Will serve at the pleasure of the President/CEO and is not covered under the appeals process.
  • As an employee, you are deemed to be essential personnel as part of TAA’s emergency response, and must respond to airport incidents, as requested/required.

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Tucson Airport Authority
7250 South Tucson Boulevard, Suite 300
Tucson, AZ 85756
(520) 573-8100